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Workday Adaptive Planning KB

Share a Report

Explains how to share a report from the Report Viewer with users and groups.

You can share a report of any type (Matrix, Transaction, Pattern) to:

  • Individual users
  • Personal or user groups
  • All users within a level 

Recipients get an email that includes a link to the report. 

When you select a report link in an email, Adaptive Insights prompts you to log in and logs you out of any active sessions.

Before You Begin 

Verify the following:

  • The report is saved to the Shared Reports folder.
  • Required permission: Share Reports. See Create, Edit, or Delete Roles.
  • Valid email IDs for the recipients are available on the Edit User page.
  • Any personal or user groups are available for use as recipients.

Share a Report

  1. Select a report from the Shared Reports folder.
  2. In the report viewer, select Share Report from the tool bar.
  3. In the To field, select the recipients for the shared report:
    • Available Groups. Personal and user groups set up by the administrator.
    • Available Users. All users in the current instance.
    • Available Levels. All levels to which you have access and any parents and ancestors of these levels.
      To select non-adjacent recipients from the list, press down the CTRL key, and then select the recipients. To select a range, select the first recipient in the range, press down the Shift key, and then select the last recipient in the range.
  4. In the Cc field, select any recipients that you want to copy.
  5. If necessary, modify the default subject. The field is pre-populated with "Adaptive Insights Report: Name of Report".
  6. If necessary, modify the default message. 
  7. Select the Send a copy to myself check box to receive a copy of the notification you are sending.
  8. Select Send.
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