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Adaptive Insights
Knowledge @ Adaptive Insights LLC, a Workday company.

Sheets Overview

Introduces the basic concepts of sheets.

Sheets provide an interface to view, enter, and update data (such as actual ledger data, forecasts, personnel information and budgets). There are three types of sheets: standard, modeled, and cube. 

Find sheets under Sheets, Assumptions, or Processes. See Sheets Interface and Sheet types and Basic Concepts about Adaptive Insights.

How Sheets Work

Diagram showing how sheets work.

Use sheets to see and update data. When you save sheets, you're updating the data stored on the server.  

Sheet Access

Access to sheets and portions of sheets depend on permission, assignments, and data restrictions set by your admin.

Permissions

Administrators assign permissions to your user ID:

  • Access Sheets: view sheets.
  • Editable Sheet Access: enter or edit data.

Sheet Assignments

Your admin assigns sheets to:

  • Levels you can access. Go to Sheets > Overview. 
  • You directly. Go to Assumptions > Overview.

Sheet and Data Restrictions

Your admin may restrict sheets or portions of sheets. For example, a sales-related user may have access to the sheet's  expenses, travel, and other sales-related data, but not the data used by the marketing department.  Here are some common restrictions:

  • View but not edit data.
  • View a sheet, but not see certain rows or columns.

Sheet Components

Values and Calculations on Sheets

Cells with calculated values have purple triangles. Calculated values use Adaptive Insights formulas that you enter in a cell, or an admin embeds in the account or cell. Values in a sheet may be calculated with data that is not displayed on the sheet. Likewise, data you enter or calculate in a sheet can affect values displayed in other sheets. 

Explore the cell to see the formula. 

Dimensions and Attributes on Sheets

Dimensions and attributes are drop-down filters or drop-down cells in the sheet. Your administrator defines the dimensions and attributes. Dimensions and attributes act differently on each sheet type. 

Read-Only Cells

Gray cells are read-only for many reasons. Read Get to Editable Cells in Sheets to troubleshoot a sheet that appears to be read-only.

Workflow and Sheets

Workflow is an approval process for sheets through status changes and email notification. When you complete your data-entry, you submit the sheet for approval. The approver may reject or approve the sheet. Once a level or sheet is approved, you can't update or edit the data. 

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