Journal entry versions are a type of sub-version that allows consolidation instances to maintain the integrity of their imported actuals. Instead of changing the data, you create journal entries that adjust the data. These adjustments must be balanced, meaning that the sum of all debits in an adjustment must be equal to the sum of all credits before the journal entry can be posted. Create multiple journal entry versions for IFRS to GAAP, Accruals, and reclassifications.
To create or edit journal entry versions, complete the Version Details described here.
- Create and Edit Actuals version.
- Consolidation Versions for use-cases and detailed explanations of how Journal Entry versions work.
(required) Unique name. For example: "Budget 2009" and "Profit Plan 2008 - Version 2."
Overrides the automatic abbreviation of the version name.
Describes the version, but only displays on this screen.
|Journal entry numbering||
Sets how journal entries will be numbered. Choose:
Access Control Section
|Administrators, Users, Privileged actuals access, Group, and Access level||
Unlocks, locks, or hides the version for each user type. See Version Access Controls.
|Field Name:||Field Description:|
|Drill into Transactions||
(available only with transaction module) Enables the ability to drill into transactions for the version. See Transaction Reports and Drill Through. This option only works for Adaptive Insights drill-through and does not work for NetSuite drill through. The default setting shows raw transaction reports. If a version with this option enabled is cloned, the clone defaults with this setting.