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Stopping Personnel Calculations After An Employees End Date

Question

Is there a way to adjust the formula that we currently have on the Personnel sheet that will allow calculations to be dependent upon an employee’s end date? Currently, the we have a Benefit account that is being spread over the entire year based on the number of days in a month. However, we have an employee with whom the end date is set at 03/31/2013. Other Personnel accounts stop calculating at this date, but the Benefit account continues to spread over the year. How would we go about fixing this? Is there something that can be added to the calculated accounts that we currently have in the system?

Answer

Yes, it is possible to build logic into your formula to stop calculating after an employees end date. For example, you could multiply the existing Benefit account calculation by Partial Headcount. Once this is done, the account should only have a value in months where an employee has a headcount.

  • The Partial Headcount calculates the approximate percentage of the month that an employee is employed during both the start and the end month.  This account should evaluate to zero for months before the employee's start date and after the employee's end date.
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