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Creating System Accounts

If there are currently no allocation rules in your instance, required system accounts (an allocation-in and allocation-out account) must be set up before you can create any new rules.

To check whether any allocation-related system accounts are set up in your instance:

  1. Go to Modeling > Model Management and click General Ledger Accounts.
  2. Type Allocation in the search box.
  3. Press Enter on your keyboard or click the search icon.
  4. Look for account names with allocation-related names and the system account icon.

If you find allocation accounts, make note of their names and create a new allocation rule.

If you do not find allocation accounts, make some.

Best Practice: System accounts can only be created as child accounts of accounts without any data. To make the accounts easier to find in the future, it is best to create a new account, called something like Allocations and then create allocation accounts as its children.

AllocationSystemAccounts.png

To create a new set of allocate-in and allocate-out system accounts:

  1. Go to Modeling > Model Management and click General Ledger Accounts.
  2. Choose an account for your allocations parent account to roll up to, and click it to select it.
  3. Click New Account beneath the account tree.
  4. Fill in the Account Details fields. Be sure to set Type to Expense.
    For more information on the Account Details fields, see Managing Accounts.
  5. Click Save.
  6. Click New System Account beneath the account tree.
  7. Fill in the Account Details fields, giving the new account a name that makes it easy to find, for example, IT Allocation-In.
    For more information on the Account Details fields, see Managing Accounts.
  8. Click Save.

If you expect to have numerous allocations, you may want to organize allocations in a hierarchy. To do this, create the parent account and then create other parent accounts under it. Set up the allocations accounts to roll up to the subor­dinate parent accounts.

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