updateAccount

Last updated
Save as PDF

Category	Metadata modification
Description	Update an existing account in the system. This API returns an error message when validation or update fails, or it returns metadata for the updated account upon success. This API supports only the following account types: Assumption, GL Account, and Custom Account. It does not support system or linked accounts.
Permissions Required To Invoke	Model for GL and Custom account. Assumptions for Assumptions.
Parameters Required On Request	Credentials

This method's request contains a credentials tag to identify and authorize the calling user. User must have Model or Assumptions permission to perform the account creation. The XML request is validated for each field and against certain business logic. Error messages are returned as part of the response when the creation fails. The operation may be halted and a warning message provided when a risky operation is detected. The request needs to be resubmitted with the attribute "ignoreWarnings" set to 1 in order to complete the account update.

Request Format

The request schema is provided in the Relax NG Compact format.

default namespace = ""
start =
    element account {
        attribute id { xsd:integer }, #account id
        attribute name { xsd:string { maxLength="2048" minLength="1"} }?, #Non-empty string with a maximum length of 2048 characters.
    attribute code { xsd:string { maxLength="2048" minLength="1"} }?, #Non-empty string with a maximum length of 2048 characters.
    attribute description { xsd:string { maxLength="2048"} }?, #Potentially empty string with a maximum length of 2048 characters.
    attribute shortName { xsd:string { maxLength="64"} }?, #Potentially empty string with a maximum length of 64 characters.
    attribute exchangeRateType { xsd:string }?, #displayAs must be CURRENCY (only if multicurrency is enabled) attribute hasSalaryDetail { string "0" | string "1" }?, #0=No, 1=Yes
    attribute dataPrivacy { string "PRIVATE" | string "PUBLIC_TOP" | string "PUBLIC_ALL" }?,
    attribute isBreakbackEligible { string "0" | string "1" }?, #0=No, 1=Yes
    attribute proceedWithWarnings { string "0" | string "1" }?, #0=No, 1=Yes
    element attributes{
        element attribute{
            attribute attributeId{ xsd:integer },
            attribute valueId{ xsd:integer }
        }* 
    }?
}

Example

<?xml version='1.0' encoding='UTF-8'?>
<call method="updateAccount" callerName="a string that identifies your client application">
    <credentials login="sampleuser@company.com" password="my_pwd"/>
    <account
        id="48"
        name="Account Name"
        code="Account_Code"
        description="Account Description"
        shortName="Short Name"
        exchangeRateType="A"
        hasSalaryDetail="1"
        dataPrivacy="PRIVATE" >
        <attributes>
            <attribute attributeId="20" valueId="170" />
        </attributes>
    </account>
</call>

credentials element
Tag Name		credentials
Description		All API calls must contain a single credentials element to identify the user invoking the API. The API call is then performed as this user (any audit trail or history of actions in the system will show that this user performed the action), and therefore the user must have the required permissions to perform the action in order for the API call to succeed.
Attributes of the Element
Attribute Name	Required?	Value	Example
login	Y	The login name of the user invoking the API method. This user must have a role containing the permissions required for the method being invoked.	sampleuser@company.com
password	Y	The password of the user invoking the API method.	my_password
locale	N	Specify the locale to be used to interpret incoming numbers and dates, and to format outgoing numbers and dates (using the proper thousands separator, month names, and date formatting). The locale is also used to specify the language in which any system messages in the response should appear. If not specified, en_US (American English) is used.	fr_FR
instanceCode	N	If the user specified in the credentials has access to more than one instance of Adaptive Planning, this attribute can be used to specify that the user is intending to access an instance other than their default instance. If not specified, the user's default instance will be used. To determine the available instance codes, use the exportInstances API.	MYINSTANCE1
Contents of the Element
(none)

account element
Tag Name		account
Description		Specifies an account to create.
Attributes of the Element
Attribute Name	Required?	Value	Example
id	Y	The internal system ID number for the account.This can be used to identify accounts in other API calls, such as exportDimensionFamilies.	16
name	Y	The name of the account, as it appears on reports and sheets.	Current Assets
code	N	The code of the account, alphanumeric characters and underscores only. Should not supply a code attribute for account groups.	Cur_Assets
description	N	The textual description of the account.	Total current assets
shortName	N	The short name for the account.	CA
exchangeRateType	N	Only present for instances with multicurrency enabled and for accounts with displayAs="CURRENCY". Possible values: any of the exchange rate type codes present in the instance, as configured in Manage Currencies. "A"=Monthly Average, "E"=End of Month.	E
hasSalaryDetail	N	Viewing splits of account requires salary detail permission. 0 for no, 1 for yes.	1
dataPrivacy	N	Choose whether the value of account is private (PRIVATE), public at top level only (PUBLIC_TOP) or public at all levels (PUBLIC_ALL). This defaults to PRIVATE.	PRIVATE
isBreakbackEligible	N	Available in breakback. 0 for no, 1 for yes. Applicable only for assumptions.	0
proceedWithWarnings	N	Indicates whether the user wants to ignore warn‐ ing messages and go ahead with the update operation: 0 for no, 1 for yes. If there are warnings and proceedWithWarnings=0, then account will not be updated. Set proceedWithWarnings=1 to update the account when there are warnings.	1
Contents of the Element
One optional attributes element if you want to edit one or more account attributes associated with the account.

attributes element
Tag Name		attributes
Description		Container for one or more account attribute elements.
Attributes of the Element
Attribute Name	Required?	Value	Example
(none)
Contents of the Element
One or more attribute elements.

attribute element
Tag Name		attribute
Description		Represents one account attribute element.
Attributes of the Element
Attribute Name	Required?	Value	Example
attributeID	Y	The ID of the account attribute that was generated by the system.	20
valueID	Y	The unique ID of the account attribute value that was generated by the system. If this value is 0, then this attribute will be removed from the account.	170
Contents of the Element
none

Response Format

These are examples of responses for successful and unsuccessful updating of an account.

Success Example

<?xml version='1.0' encoding='UTF-8'?>
<response success="true">
    <messages>
        <message type="WARNING" key="warning-unpublished-changes" values="" accountId="1">You have unpublished changes. 
            Your changes will not be visible every where until it is published.</message>
    </messages>
    <output>
        <accounts>
            <account id="1" code="Assets" name="Assets" description="Total Assets" timeStratum="month" displayAs="CURRENCY" accountTypeCode="A" decimalPrecision="0" isAssumption="0" suppressZeroes="1" isDefaultRoot="1" shortName="" exchangeRateType="E" balanceType="DEBIT" formula="" isLinked="0" owningSheetId="" isSystem="0" isIntercompany="0" dataEntryType="" planBy="DELTA" timeRollup="LAST" timeWeightAcctId="" levelDimRollup="SUM" levelDimWeightAcctId="" rollupText="" startExpanded="1" hasSalaryDetail="" dataPrivacy="PRIVATE" isBreakbackEligible="" subType="CUMULATIVE" enableActuals="1" isGroup="0">
               <attributes>
                   <attribute
                   name="AP Eligible"
                   attributeId="17"
                   value="Yes"
                   valueId="170" />
               </attributes>
               </account>
        </accounts>
    </output>
</response>

Error Example

<?xml version='1.0' encoding='UTF-8'?>
<response success="false">
    <messages>
       <message type="ERROR" key="invalid-account-id" values="441" accountId="-50">Invalid account id: "-50"</message>
    </messages>
</response>

response element
Tag Name		response
Attributes of the Element
Attribute Name	Required?	Value	Example
success	Y	Either true or false, indicating whether the API call was suc- cessful or not. Even successful calls may contain warning mes- sages in their response.	true
Contents of the Element
A single optional messages element and/or a single optional output element.

output element
Tag Name	output
Attributes of the Element
(none)
Contents of the Element
A single accounts element. This output wrapper is standard on all API responses and encloses the valid output of any successful API call.

messages element
Tag Name	messages
Description	Container for one or more message elements.
Attributes of the Element
(none)
Contents of the Element
One or more message elements.

message element
Tag Name		message
Description		Represents a message being sent from the system back to the caller. Messages are used for error messages when requests do not succeed, for warning messages when requests do succeed, and for confirmation messages upon success.
Attributes of the Element
Attribute Name	Required?	Value	Example
type	Y	Type is a way to identify the type of message. The different types are INFO, WARNING and ERROR. Type ERROR means that this request was not processed.	WARNING
key	Y	A key is a way to identify a particular message or type of message, useful for purposes of automated error logging and recovery in client pro- grams. Keys do not change under different locales of requests, even when the language of the message changes. Keys also are unlikely to change in the future due to wording adjustments or terminology changes.	warning-invalid- timespan-start
values	N	When given, the values represent variables used in the message text.	199,12
parentId	N	When available, the ID of the new account’s parent that was supplied in the request.	50
Contents of the Element
The text of the message. This text is in the language of the locale specified on the request (assuming that locale is sup- ported). The text may also contain variable information such as the number of rows which were processed, or the particular column or value that caused an error.

accounts element
Tag Name	accounts
Description	Container for one or more account elements.
Attributes of the Element
(none)
Contents of the Element
One or more account elements.

account element
Tag Name	account
Description		Represents a single account being returned in the response to an exportAccounts API call. If this element is directly within the enclosing accounts element of the response (that is, it is not enclosed within another account element), this account element represents a root account, an account which has no parent.
Attributes of the Element
Attribute Name	Required?	Value			Example
name	Y	The name of the account, as it appears on reports and sheets.			Current Assets
code	Y	The code of the account, as it appears when referenced in formulas.			Cur_Assets
id	N	The internal system ID number for the account. This can be used to identify accounts in other API calls, such as exportDimensionFamilies.			16
accountTypeCode	N	The letter code corresponding to the data type of this account.
		Type Code	Account Type	Account Class
		A	Asset	GL
		B	Current Asset	GL
		C	Liability & Equity	GL
		CUBE	Cube	Cube
		EN	YTD Earnings/Loss	GL
		F	Fixed Asset	GL
		G	Cost of Goods Sold	GL
		I	Income	GL
		J	Non-Operating Income	GL
		K	Cumulative Translation Adjustment	System
		L	Liability	GL
		M	Current Liability	GL
		MI	Consolidation Percentages	Predefined
		MT	Metric	Metric
		N	Net Income	GL
		O	Other Asset	GL
		Q	Equity	GL
		R	Long Term Asset	GL
		S	Assumption	Assumption
		T	Long Term Liability	GL
		W	Modeled	Modeled
		X	Expense	GL
		XR	Exchange Rate	Predefined
		Y	Non-Operating Expenses	GL
		Z	Custom	Custom

description	N	The textual description of the account, if any, as entered in Account Administration	Total current assets
shortName	N	The short name for the account, if any, as entered in Account Administration	CA
timeStratum Supported in API v16 +	N	The time stratum of the account, as the code of the time stratum. For Cube accounts, Modeled accounts, and cube-entered GL accounts, the time stratum is determined by the time stratum of their owning sheet. All other accounts use the default time stratum set within the Time Admin UI.	Month
displayAs	N	The account's output display setting: NUMBER, CURRENCY, or PERCENT. Only provided for accounts that have a Display As property in Account Administration.	NUMBER
isAssumption	N	Either "0" or "1", indicating whether the account is an assumption. This is set to “1” for assumptions and exchange rate accounts.	1
suppressZeroes	N	Flag indicating whether the account allows users to sup- press zeroes on sheets or not. 0 is disallowed, 1 is allowed. Only provided for accounts that have a Sup- press Zeroes property in Account Administration.	1
isDefaultRoot	N	Either "0" or "1", indicating whether the account or account group is a default root.	1
decimalPrecision	N	Number of decimal places to display for numbers in this account. Default is 0. The special value of 99 is used to indicate a Linked Account that inherits the decimal precision of its target. A value of -1 means the account is a currency account and uses the precision of whichever currency it is displaying.	0
planBy	N	For Cumulative accounts, indicates whether the account is plan by balance (BALANCE) or plan by delta (DELTA).	BALANCE
exchangeRateType	N	Only present for accounts with displayAs="CURERENCY". Possible values: any of the exchange rate type codes present in the instance, as configured in Manage Currencies. "A"=Monthly Average, "E"=End of Month.	E
isImportable	N	Indicates whether the account is able to accept imported data. 0 means the account is not importable and 1 is importable. Only present if versionName or versionId is specified in the request. Note: isImportable only indicates that an account is available for import in the specified version, not that the user making the API call has the permission to import into the version or account. Use exportVersions to see which versions are available to the user for import.	1
balanceType	N	Indicates the balance type of an account, DEBIT or CREDIT. This attribute is empty if the account does not have an associated balance type. Only GL accounts have a balance type.	DEBIT
dataEntryType	N	Indicates the data entry type of an account. Either STANDARD or CUBE. A blank value indicates that data entry type is not applicable to an account. For example, a linked account or a modeled account will have a blank data entry type.	CUBE
timeRollUp	N	Indicates how the account behaves when rolled up over a time period. Can be SUM, WEIGHTED_AVERAGE, LAST, or AVERAGE. This will be empty for account groups and metric accounts.	SUM
timeWeightAcctId	N	If this account has a timeRollup of WEIGHTED_AVERAGE, this will be the internal system id number of the account from where the weights are determined. This will be empty if no weight account exists or the account does not have a timeRollup of WEIGHTED_AVERAGE.	133
hasSalaryDetail	N	Either 0 or 1 to indicate whether this account has splits that require the Access Salary Detail permission to be viewed. This will be empty if not applicable to this account.	1
dataPrivacy	N	Indicates which levels the account's values are public on and able to be referenced in other levels when writing formulas. Can be PRIVATE so that the account's values are private, PUBLIC_TOP so that the account's values are public at only the top level, or PUBLIC_ALL so that the account's values are public at all levels. Assumptions do not have a dataPrivacy setting since they are always pub- lic.	PRIVATE
subType	N	Indicates whether the account is PERIODIC or CUMULATIVE. If an account is periodic, its value in a given month equals the net activity for the month. Examples include revenue and expense accounts. If an account is cumulative, its value equals the ending balance for a given month. This is the prior month’s value plus or minus any activity in the given month. Balance sheet accounts are cumulative. This will be empty for account groups and metric accounts.	PERIODIC
startExpanded	N	This indicates whether an account and its children start out in an expanded state when first loading a sheet. This applies only for parent accounts. This will be empty for leaf accounts.	1
isBreakbackEligible	N	Either 0 or 1 to indicate whether this account can be used in a breakback. This applies only to standard assumptions. This will be empty for other types of accounts.	0
levelDimRollup	N	Indicates how the account behaves when rolled up along a level or dimension. Can be SUM, WEIGHTED_AVER- AGE, TEXT, or NONBLANK_AVERAGE. This will be empty for account groups and metric accounts.	NONBLANK_AVERAGE
levelDim- WeightAcctId	N	If this account has a levelDimRollup of WEIGHTED_AV- ERAGE, this will be the internal system id number of the account from where the weights are determined. This will be empty if no weight account exists or the account's levelDimRollup is not WEIGHTED_AVERAGE.	118
rollupText	N	If this account has a levelDimRollup of TEXT, then this is the text string that will show up in the cell indicating the rolled up value of the account.	None
enableActuals	N	0 to show only plan data for the account. 1 to import actuals into the account. For linked accounts, 0 will show actuals only if the linked account has them, and 1 will enable actuals for the linked account. This will be empty for account groups and metric accounts.	1
isGroup	Y	0 or 1 to indicate whether this is an account group or not.	1
isIntercompany	N	0 or 1 to indicate whether this account is an intercompany account or not.	1
formula	N	The formula for the account, if it has one.	ACCT.Revenue - ACCT.Expenses
isLinked	N	0 or 1 to indicate whether this account is a linked account or not.	1
isSystem	N	0 or 1 to indicate whether this account is a system account or not.	1
owningSheetId	N	For accounts that can be on modeled and cube sheets, the internal system id number of the sheet that this account is on. This will be empty if it is not such an account, or if it is such an account but is not currently assigned to a sheet.	17
Contents of the Element
One nested account element for each direct child account of this account. One attributes element if account has one or more attributes associated with it.

attributes element
Tag Name		attributes
Description		Container for one or more attribute elements.
Attributes of the Element
Attribute Name	Required?	Value	Example
(none)
Contents of the Element
One or more attribute elements.

attribute element
Tag Name		attribute
Description		Represents a single non-blank account attribute mapping to which an account is associated.
Attributes of the Element
Attribute Name	Required?	Value	Example
name	Y	The name of the account attribute.	SEC Reporting
value	Y	The name of the account attribute associated with the account.	Yes
attributeId	Y	The internal system ID number of the account attribute.	10
valueId	Y	The internal system ID number of the account attribute value.	108
Contents of the Element
None.